The Incomes Register is a centralised national database for incomes information on individual level. It will contain comprehensive data on earned income, pensions and benefits.

1. What is the Incomes Register?

2. Why do we need an Incomes Register?

3. What are the benefits of the Incomes Register?

4. What changes and how?

5. When will the Incomes Register be up and running?

6. How do employers submit information to the Incomes Register

7. Why is the earnings-related pension field part of the Incomes Register

1. What is the Incomes Register?

The Incomes Register is a national electronic database that will contain information on earned income, pensions and benefits. The register will be implemented in stages. The data on earned income will be reported to the Incomes Register by employers, accounting firms and occasional employers (such as households) as of the beginning of 2019. The earnings-related pension providers will access the data from the register. Pension and benefit data will be reported to the register as of the beginning of 2020.

2. Why do we need an Incomes Register?

Thanks to the Incomes Register, the information from income payers will reach the authorities (for example, pension providers) who use that information more efficiently than before. Pension providers will be able to access only that data in the Incomes Register that they have a right to get and that they need in their work. All wage and benefit payers must report data on paid earnings and benefits to the Incomes Register as of the beginning of 2019 and 2020 respectively. There will be no transition periods.

3. What are the benefits of the Incomes Register?

The Incomes Register will reduce the administrative burden of employers as they no longer have to report income data to several places. The Incomes Register is a central data pool from which the actors (including pension providers) that need the information can collect it. Pension providers need data from the Incomes Register to calculate insurance contributions and pension benefits. The Incomes Register will also help to combat grey economy.

The Incomes Register will allow each person who has an income to access their income and tax information in real time. The income earner will get real-time information on the pensions they have been paid for the first time as of the beginning of 2020 when pension and benefit data are reported to the Incomes Register.

4. What changes and how?

The Incomes Register will replace the annual and monthly notifications that employers have made. That way, it will change the rhythm of the notification of earned income. Instead of making annual notifications, employers will report the data to the Incomes Register every time they pay out wages. In other words, employers, accounting firms and occasional employers (such as households) will report the earnings data to only one place - the Incomes Register - in connection with paying out the wages. Pension providers will get the data they need for their statutory duties directly from the Incomes Register.

5. When will the Incomes Register be up and running?

The register will be up and running in stages. In the first phase, as of 1 January 2019, earnings data will be reported to the Incomes Register. All payers of wages and earnings, such as employers, accounting firms and occasional employers (for example, households) will report earned incomes to the Incomes Register. As of the beginning of 2020, payers of pensions and benefits will also report their data to the Incomes Register.

The earnings data is reported to the Incomes Register only once in connection with paying out the wages. To prepare for the Incomes Register, employers can start making monthly instead of annual notifications of paid wages already now.

6. How do employers submit information to the Incomes Register?

As a rule, the data is submitted to the Incomes Register in real time – that is, within five days of paying out the wages. The data can be submitted in several different ways. The data is transferred to the Incomes Register either directly through the payroll administration interface, the online service or, on special grounds, on a paper form.

7. Why is the earnings-related pension field part of the Incomes Register?

The real time data that the Incomes Register provides will reduce errors and make sure people get paid the right amount in earnings-related pensions. It will also help pension providers issue pension decisions faster.

The Incomes Register will lead to cost efficiency and reduce the administrative burden of companies when they no longer have to report the same data several times. It will be easier to report when the obligation to report data relating to income will be centralised to the Incomes Register. The data producers, for example employers, will report the income data in real time and per payment to the Incomes Register.

More information:

The Finnish Tax Administration on incomes register